Assistant Secretary

The Assistant Secretary is a volunteer Officer position on the OWCA Executive Board.


Position Details

  • Length of term: 2 years (January 2023 to December 2024)
  • Time commitment: 2-15 hours per month (includes synchronous and asynchronous work)
  • Renewable?: No
  • Elected by: OWCA membership

Qualifications

We welcome your application regardless of your prior experience with organizational boards, leadership, organization elections, or administration. The Executive Board will support you as a new Board member and help you to implement your ideas. 

You should apply for this position if you:

  • Would like to develop/hone skills in organization and project planning, data/metrics, and organizational administration and operations.
  • Would enjoy taking notes at board meetings and administering OWCA’s elections.
  • Have ideas for increasing the efficiency, reach, and inclusivity of OWCA’s elections. 

Responsibilities

If elected, you would serve 1 year as Assistant Secretary, followed by 1 year as Secretary.

Year 1: Assistant Secretary

As Assistant Secretary, you would do the following within your monthly time commitment:

  • Work closely with the Secretary and receive mentoring as needed
  • Attend Mentoring & Resources Committee meetings and lead the meetings when the Secretary is not available
  • Shadow and support the Secretary in administration of the group mentoring program: 
    • Tracking the group mentoring program timeline
    • Facilitating the group mentoring professional development
    • Helping to distribute group communications and surveys
    • Gathering monthly membership metrics for OWCA
    • Any other responsibilities jointly decided by the Assistant Secretary and the Secretary
  • Create and take notes in monthly meeting agendas
  • Attend monthly Executive Board meetings to help report on membership and your committee’s progress, review items that need Board feedback/approval, and vote on Board and committee projects

Year 2: Secretary

As Secretary, you would do the following within your monthly time commitment:

  • Work closely with the incoming Assistant Secretary and mentor them as needed
  • Chair the Mentoring & Resources Committee, which involves scheduling and leading committee meetings, delegating tasks to committee members for both synchronous and asynchronous collaboration, and organizing committee files
  • Administer the group mentoring program, including: 
    • Regular review and revision of the program to meet the expectations of OWCA members and the OWCA Executive Board
    • Administration of the group mentoring cohorts, including advertising/marketing, intake, group formation, group support, and group wrap-up.
    • Review and support of the scholarship database and delegation of tasks related to the database
  • Attend monthly Executive Board meetings to report on membership and your committee’s progress, review items that need Board feedback/approval, and vote on Board and committee projects

The Mentoring & Resources Committee

In the past, the Mentoring & Resources Committee has worked synchronously and asynchronously to accomplish the following:

  • Develop of OWCA’s group mentoring program, informed by the literature
  • Organize professional development opportunities for group mentoring program participants
  • Gather and review feedback about the group mentoring program
  • Integrate research to the scholarship database to reach saturation of relevant scholarship and keep the database up to date

Learn More

To learn more about this position and the OWCA, you can attend an Informational Session.

You can also review the following pages on our website:

If you have questions, please email election@onlinewritingcenters.org


How to Apply

Please create ONE of the following: 

  • Written statement (200-300 words) OR
  • Video statement (2-3 minutes). Video statements should be uploaded to YouTube and include edited closed captions for accessibility (please review the OWCA Guide for Video Applications for assistance).

Your statement will be shared with OWCA members for voting. In your statement, please answer the following questions:

  • Why do you want to be more involved with the OWCA and hold the position of Assistant Secretary?
  • What ideas do you have for the OWCA group mentoring program and/or scholarship database?
  • Do you have any other ideas for resources or support that OWCA can provide members and the wider writing center community?

Submit

Applications for this election are due October 31 (by end of the day).

Example Applications
View example Officer applications
Informational Sessions
Meet the Executive Board and learn about the OWCA
Apply for Executive Board
Submit an application for a position on the Executive Board